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Manufacturing/Distribution

Administrative Assistant/Inside Sales Support

Temp-to-Hire

Spectra360

Administrative Assistant/Inside Sales Support West Sacramento California

Spectra360 has an exciting opportunity available for an Administrative Assistant/Sales Support! Incredible opportunity to grow with an amazing company who values their employees. Immediate opening, apply TODAY to find out more about this great opportunity! 

Pay: $20.00 to $25.00/hr. DOE!

Schedule: Monday – Friday, 8am to 5pm, plus overtime when needed.

Benefits: medical, dental, vision, and 401K! 

Responsibilities: 

  • Answers incoming phone calls and transfers to appropriate staff
  • Maintain new customer information database
  • Responsible for communicating shipping information to sales team and customers
  • Responsible for inventory adjustments
  • Processing orders, reads prints, breaks down material used per job, adjusts usage, time per operation issued, and goods receipts
  • Provides clerical and administrative support to the Branch Manager and warehouse department
  • Provides feedback on progress or issues in a timely manner to Production Manager
  • Processes credit applications, billing, credit and debt processing
  • Works with A/R Dept. to release Sales Orders, notify salesperson of any delays in order processing
  • Processes RMA’s for material returned from customers, verifies the correct material and quantity has been returned, and applies appropriate credit to the customer
  • Follows up with factories regarding pending shipping information and communicates any changes to sales person or customer
  • Provides data and reports to assist sales team
  • Provides general administrative and clerical support including mailing, scanning and faxing
  • Assists customers with general questions such as order status, ETA, etc.
  • Creates, maintains, and files record
  • Sends samples and marketing information to prospective and/or existing customers
  • Presents data, reports, concerns and ideas to management

Requirements: 

  • MUST have 5 years of Administrative Support
  • Proficient with MS Office
  • Strong communication skills
  • Background/drug screen prior to start
  • Attention to detail  

NOTE: MUST HAVE THE FOLLOWING! 

ideally, we are seeking a candidate who has experience working as an admin, or in some related capacity, in a warehouse, shipping/receiving, manufacturing setting. This candidate will need a mechanical aptitude in order to assist in the following tasks:

·         Billing, credit, and debit processing

·         Responsible for communicating shipping information to sales team and customers

·         Responds to drop, transfer and stock checks

·         Responsible for inventory adjustments

  • reads prints, breaks down material used per job, adjusts usage, time per operation issued, and goods receipts
  • Resolves inventory and discrepancy issues
  • Processes drop ships and transfers
  • Processes credit applications
  • Responsible to release sales orders
  • Processes RMA’s for material returned from customers, verifies the correct material and quantity has been returned, and applies appropriate credit to the customer
  • Provides general administrative and clerical support including mailing, scanning and faxing
  • Assists customers with general questions such as order status, ETA, etc.
  • Sends samples and marketing information to prospective and/or existing customers
  • Presents data, reports, concerns and ideas to management

 

Tagged as: Administrative Assistant/Inside Sales Support