Spectra360
Administrative Assistant/Inside Sales Support West Sacramento California
Spectra360 has an exciting opportunity available for an Administrative Assistant/Sales Support! Incredible opportunity to grow with an amazing company who values their employees. Immediate opening, apply TODAY to find out more about this great opportunity!
Pay: $20.00 to $25.00/hr. DOE!
Schedule: Monday – Friday, 8am to 5pm, plus overtime when needed.
Benefits: medical, dental, vision, and 401K!
Responsibilities:
- Answers incoming phone calls and transfers to appropriate staff
- Maintain new customer information database
- Responsible for communicating shipping information to sales team and customers
- Responsible for inventory adjustments
- Processing orders, reads prints, breaks down material used per job, adjusts usage, time per operation issued, and goods receipts
- Provides clerical and administrative support to the Branch Manager and warehouse department
- Provides feedback on progress or issues in a timely manner to Production Manager
- Processes credit applications, billing, credit and debt processing
- Works with A/R Dept. to release Sales Orders, notify salesperson of any delays in order processing
- Processes RMA’s for material returned from customers, verifies the correct material and quantity has been returned, and applies appropriate credit to the customer
- Follows up with factories regarding pending shipping information and communicates any changes to sales person or customer
- Provides data and reports to assist sales team
- Provides general administrative and clerical support including mailing, scanning and faxing
- Assists customers with general questions such as order status, ETA, etc.
- Creates, maintains, and files record
- Sends samples and marketing information to prospective and/or existing customers
- Presents data, reports, concerns and ideas to management
Requirements:
- MUST have 5 years of Administrative Support
- Proficient with MS Office
- Strong communication skills
- Background/drug screen prior to start
- Attention to detail
NOTE: MUST HAVE THE FOLLOWING!
ideally, we are seeking a candidate who has experience working as an admin, or in some related capacity, in a warehouse, shipping/receiving, manufacturing setting. This candidate will need a mechanical aptitude in order to assist in the following tasks:
· Billing, credit, and debit processing
· Responsible for communicating shipping information to sales team and customers
· Responds to drop, transfer and stock checks
· Responsible for inventory adjustments
- reads prints, breaks down material used per job, adjusts usage, time per operation issued, and goods receipts
- Resolves inventory and discrepancy issues
- Processes drop ships and transfers
- Processes credit applications
- Responsible to release sales orders
- Processes RMA’s for material returned from customers, verifies the correct material and quantity has been returned, and applies appropriate credit to the customer
- Provides general administrative and clerical support including mailing, scanning and faxing
- Assists customers with general questions such as order status, ETA, etc.
- Sends samples and marketing information to prospective and/or existing customers
- Presents data, reports, concerns and ideas to management